The Woods at Grassy Creek

Thanks to all of those that attended one or both of our educational meetings in August and September. As you now know, WGC is in a critical place as a neighborhood — and we must made some decisions to address current budget issues and prepare for future needs as well. Attached are two documents that were discussed in various versions over the past two months; these are being shared for the education of those that were not able to join us.

Educational meeting documentation
Educational meeting document: This final version reflects all Board discussion points from the meetings, as well as answers to questions and ideas shared during those conversations. Please note on page 2, the board has revised its original dues increase recommendation based on homeowner feedback. The recommendation will be to increase dues from $432 (current) to $650, to cover expected budget shortfalls and begin to rebuild reserves that will be significantly impacted due to service cost increases incurred in 2022 and for future needs. Operating budget and reserve impacts are detailed on page 1 of this document.

Reserve Study Overview: As we discussed in 2021, the Board initiated a reserve study to look at the health of our neighborhood amenities and to get recommendations on maintenance needs over the next 30 years. Ultimately, this is just a guide (this document is an overview; we have a much more detailed document as well) and decisions on maintenance timing will be made annually on a case-by-case basis by the WGC Board. However, it’s important to have this information in hand to ensure we have dollars in reserves/savings ready for fixes and enhancements when they are needed. This reduces the potential need for special assessments when unexpected issues arise.

So, what’s next??
Each homeowner will receive a letter next week outlining the process for voting on this dues increase on October 10, 2022. Signs will also be updated in the neighborhood and reminders will be placed on the sites. One vote per home, with exceptions noted in the document. Majority rules, and we’ll consider next steps based on the outcome of the vote.

Thanks again for feedback received to date. I hope you feel that the Board has been transparent with the issues at hand; forthcoming with ideas/recommendations and rationale; and responsive to homeowner questions/feedback.

If you have any questions prior to October 10, reach out to the HOA email box with specific questions, and we’ll answer as soon as possible.

We’ve been watching the weather closely — and the forecast has changed a little. So we are going to try and hold tonight’s meeting as scheduled. May way to bring an umbrella just in case, as each forecast looks a little different. We want to start getting information in your hands, so we’ll be there at 6:30pm and hope to see as many WGC faces as possible.

We are closely watching the weather and currently see a 40-60% chance of rain during our scheduled meeting time tonight. If it does begin to rain during the 6 o’clock hour, we will cancel for tonight. This meeting would then be rescheduled for next Monday, 8/15 (same time/place), with the 9/12 meeting option as well. We’ll post updates on this site AND the Facebook page later today, as things materialize. Thanks for your patience!

As shared on the previous post, https://woodsatgrassycreek.com/2022/07/28/important-upcoming-meetings-youll-want-to-attend/, AND as noted on the neighborhood signage, tomorrow is your first opportunity to hear recommendations around a dues increase for 2023 and beyond.

Monday, Aug. 8 6:30pm at the pool house (please bring a chair)

If you can’t make tomorrow’s meeting, please plan to attend on Monday, Sept. 12 at the same time/location. The content for both meetings will be the same, though discussion may vary based on attendee questions.

A document outlining the rationale, recommendations and Q&A responses will be added to the WGC website and shared where AND on the Facebook group following the 9/13 meeting. Please reach out to the WGC Board email with any additional questions.

All Woods at Grassy Creek homeowners will receive a postcard with this information by the end of the week AND signs will be posted by Sunday. However, we are connecting with everyone as many times as possible to emphasize the importance of the upcoming meetings.

As a result of current budget challenges and reserve study results, the WGC HOA Board is recommending necessary dues increases and possibly a special assessment to maintain neighborhood services and amenities.

Mark your calendars for upcoming meetings to learn about and discuss our challenges, as well as vote on the dues approach to begin with the 2023 fiscal year.

Educational Meetings
Monday, Aug. 8, 2022 6:30 p.m.
Monday, Sept. 12, 2022 6:30 p.m.
Both meetings will take place at the WGC Pool House
**If you are unable to make the meetings, notes will be provided on this website.**

Cast Your Vote
Monday, Oct. 10, 2022 6:30 p.m.
WGC Pool House

Annual HOA Meeting
Monday, Nov. 7, 2022 6:30 p.m.
Creston Middle School Cafeteria

More directions will follow as we progress toward the October voting meeting. Please plan to attend one education meeting and cast your vote in October.

If you have any questions prior to the meeting, please email the HOA email box. We look forward to your participation in our forthcoming discussions.

Reduced mowing service due to dry weather has allowed us to repurpose some dollars into other things needing attention around WGC. We’re expecting 8 dead/dying trees to be removed and stumps ground in the next couple days. FYI in case you see activity around the outskirts of the neighborhood this week.

Community Garage Sale this coming weekend
Friday & Saturday, June 24-25
8:00am to 3:00pm daily

Signs are going up around the neighborhood tomorrow and cross streets later this week.
The community sale is also being promoted on all local Warren and surrounding social media sites.
Hope we have great participation and success!

Now available online and coming soon to your mailbox — the latest WGC newsletter.

April 2022 Woods at Grassy Creek newsletter

IMPORTANT INFO FOR HOMEOWNERS ON THE WEST SIDE OF WGC: ASCALON CT, MARSHSIDE CT, SEDGEHILL DR, NORTHERN PART OF GLENEAGLE DR

We just met with a telecommunications vendor doing contract work for AT&T. Beginning late next week, weather permitting, they will begin laying AT&T conduit/fiber optic cable on your streets. Here’s what we learned and are passing along this info in advance.

– The vendor will be putting door hangers on affected homes tomorrow; signs will also be placed at the entrance and every third home on affected streets

-The vendor will be placing the lines in the easement in the front of your yard

– They will cover the conduit, seed and put hay over areas where they dig

– They may also bore holes under your streets, to pass cable from side to side

– They expect to be done within 8-10 days from project start date (they are hoping to start late next week)

If you have any concerns before, during or after the work, please reach out to the project manager directly: tclaringbold@veritacorp.com. Also, if you have yard irrigation/sprinkler systems that could be impacted, please email this individual or connect with one of the crews doing work to let them know. 811 has already been contacted and will be marking other utility lines early in the week.

**Homeowners on the east side of WGC, Amberwoods, Broadmeadow, and southern Gleneagle: We are reaching out to AT&T to determine when similar work may take place in our areas of the neighborhood. We’ll let you know as soon we find out more.

It’s important to note this is not an HOA-related project. It is requested by AT&T and approved through the city. The land they will be working on, though adjacent to or in your yard, is technically owned by the city — which allows them to move forward without homeowner request/approval. Any vendors working in the neighborhood are asked to provide this advance information as a courtesy. It doesn’t happen often, but we are appreciative of this vendor’s advance notice.

Our mailbox vendor, Otto’s Streetscape, is extending discounts to WGC homeowners the week of April 11-15, 2022. Please see the attached flyer for discount information: WGC Mailbox Discount Week 2022.

We’ve done a great job getting mailboxes up to covenant standards in the last year and a half. Thanks to those of you that have addressed their mailbox update needs. For the handful of neighbors that still have mailboxes in need of TLC, we encourage you to reach out to Otto’s and get on their schedule!